Careers Irvine

Legal Records Clerk – Irvine

Put your career into high gear as a Legal Records Clerk at Klinedinst. Our Irvine office is a fast-paced law firm handling primarily civil litigation.

With offices across California and Washington, Klinedinst is dedicated to providing top-caliber legal services, while nurturing the professional development and personal advancement of each and every employee. We work hard to promote a positive, vibrant culture built on teamwork and inclusion. And we want you to be a part of this team.

Klinedinst has an opening right now for a dependable, hardworking, and upbeat team member to join our imaging and records group in Irvine. This position will be responsible for duties ranging from records and as a primary back up for Production.

The ideal candidate to join Klinedinst Irvine will be friendly, organized, confident, and be excited to learn and adapt. In addition, we are looking for a candidate possessing the following skills:

  • Proficiency with Office Suite including Outlook, Word, Excel, and PowerPoint
  • Proficiency in Adobe Acrobat Pro.
  • Proficiency with converting and manipulating electronic data
  • Proficiency with iManage and/or other document management systems.

Responsibilities for this position include, but are not limited to:

  • Greeting every client and visitor like they are our only guest
  • Being a part of our continued transition to a paperless environment
  • Filing electronic and paper records to appropriate Client- Matters
  • Reading incoming material/data and sorting according to the file system
  • Preparing file index (hyperlinking) sheets to organize file content
  • Copying and converting documents
  • File Conversions
  • File creation: electronic and Physical
  • Scanning and loading documents into firm’s document management system (iManage & IRM), utilizing USB Drives, CD’s, DVD’s, ShareFile and other depository software
  • Daily pick up and sorting of documents and files
  • Updating and maintaining files to be closed and sent off-site
  • Assist Paralegal and Attorneys with Trial prep
  • Handling copy jobs and identifying outsourcing opportunities to ensure deadlines are met and exceeded
  • Ensuring sufficient office supply inventory
  • Making sure the copy center and kitchen are clean, organized, and fully-stocked for all team members benefit
  • Moving/lifting boxes (25-50 lbs.) for use in File Room and Production on a daily basis, with the use of a dolly or hand truck
  • Bate Stamp documents and exhibits, as needed
  • Duplicating digital media, including USB drives, CD’s and DVD’s
  • Collecting and routing mail, as well as any express delivery packages
  • Creating invoices and inputting production jobs into the firm’s internal accounting system for proper client billing
  • Updating and maintaining law library supplements
  • Maintaining, coordinating, and scheduling conference rooms;
  • Operating scanners and copiers, as well as cost recovery machines
  • Operating mail machine, and ensuring drop off at end of each day and
  • Executing on various projects, as needed.

If this position speaks to you, and if you are interested in working for a team-oriented professional-services firm dedicated to the personal growth of its employees, we want to hear from you. Please submit your resume today to Recruiters need not apply.

Additional Information

At Klinedinst, we believe in a fun, yet professional and friendly culture with focus on both the individual and the team. Members of the Klinedinst team have proficiency with Microsoft Office, Interwoven, and a variety of other software packages. In addition, we have a competitive salary and benefit package, including:

  • Multiple Medical and Dental Insurance Options
    • Health Savings Account with employer contribution for those who elect an eligible medical plan
  • Employer sponsored Life Insurance with a voluntary buy up option
  • Employer sponsored Long Term Disability Insurance with a voluntary buy up option
  • Medical and Dependent Care Flexible Spending Accounts (125 Cafeteria Plan)
  • 401(k) Plan
  • Vision Reimbursement Plan*
  • Employer paid parking or transportation reimbursement*
  • Employee Assistance Program (EAP)
  • Health Advocate
  • Training and career development including MCLE, membership dues for professional associations and approved seminar related expenses
  • Mobile phone reimbursement*
  • Discounts on a variety of merchandise and services including Dell Computers, Financial Services, and Verizon and AT&T wireless services
  • Employer sponsored social events

* Benefit levels may be capped and/or based on our internal policy and employee classification

Due to the high volume of applications, only applicants to be interviewed will be contacted. Recruiters and other third parties need not apply.

KLINEDINST PC is an Equal Employment Opportunity Employer, and we will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.