Careers Los Angeles

Legal Operations Manager – Los Angeles/Irvine

Klinedinst PC is seeking an organized and professional Legal Operations Manager to join our vibrant and collaborative team. The ideal Legal Operations Manager candidate would oversee the operations of our Los Angeles and Irvine locations, two of our newest offices that primarily handle civil litigation. 

Klinedinst is dedicated to providing top-caliber legal services to clients across the West, while nurturing the professional development and personal advancement of each and every employee. We work hard to promote a positive, energizing culture built on teamwork and inclusion.

As Legal Operations Manager, we want you to help lead this team.

This management-level role allows for the development of working relationships within multiple offices, and will be working alongside exceptional other team members in a dynamic environment. The Legal Operations Manager is responsible for the day-to-day administration of the Los Angeles and Irvine offices, including, but not limited to, the following duties:

LEGAL OPERATIONS MANAGER PRIMARY RESPONSIBILITIES

  • Oversee and manage the hiring, training, development and discharge of all staff in Los Angeles and Irvine.
  • Promote teamwork, inclusion and the firm’s Core Values in Los Angeles and Irvine offices. Provide leadership, motivation and a positive presence.
  • Prepare annual staff evaluations, conduct review meetings with HR Manager and make recommendations for salary adjustments/bonuses, as budgets allow.
  • Conduct staff, paralegal and secretary meetings as necessary, and coordinate with various Management Team members to ensure consistent application of policies and procedures in all locations.
  • Approve PTO (Paid Time off), overtime and make up time, including coordinating vacations and coverage, for the staff in Los Angeles and Irvine.
  • Coordinate the administration of leaves of absence, workplace injuries and investigations with the HR Manager.
  • Provide Staff employee counseling and administer discipline, in coordination with HR Manager, COO and/or Managing Shareholder(s).
  • Promote compliance with the Staff and Attorney Handbooks and ensure these efforts are documented when necessary.
  • Oversee and manage secretarial/paralegal workflow and coordinate timekeeper/secretary assignments.
  • Oversee and manage all facilities related departments (production/records/reception) and the associated vendor relationships in Los Angeles and Irvine.
  • Assess Litigation Support needs, make recommendations re: same, and oversee litigation support efforts and associated vendor relationships.
  • Participate in the evaluation of litigation support programs and assist with training.
  • Attend and report at monthly attorney meetings, communicate regularly with Los Angeles and Irvine managing shareholders and participate in quarterly Management Team meetings.
  • Promote the Firm’s benefit programs and collaborate with Payroll and HR provide answers to questions.
  • Work in collaboration with all Management Team members to ensure various firm campaigns are understood, promoted and successful in Los Angeles and Irvine. Examples of firm campaigns include social events, informational meetings, changes to benefits, retreats, requests for information, etc.
  • Resolve conflicts and/or challenges within the Los Angeles and Irvine offices. Act as liaison between teammates in Los Angeles/Irvine and teammates/Management Team members in other offices.
  • Ensure the office space is well-maintained and presentable at all times. Act as the primary contact for the Building Management Office(s) and ensure the firm is perceived as a favorable tenant.
  • Travel between Los Angeles and Irvine on a regular basis in order to maintain a presence in both locations. Travel to San Diego as needed.
  • Ensure all office equipment is well-maintained and evaluate requests for additional equipment. Secure approval for the procurement of new equipment when necessary.
  • Analyze Los Angeles/Irvine office supply expenditures and recommend alternatives/new vendors when needed. Maintain office supplies vendor relationship.
  • Oversee Librarian’s role and provide support as needed.Participate in annual budgeting process, and provide support for online research contract negotiation. 
  • Ensure proper accounting controls are employed in Los Angeles and Irvine. 
  • Coordinate the hiring process for staff in our growing Irvine and Los Angeles office locations.

QUALIFICATIONS

To be a successful Legal Operations Manager, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

B.A. or A.A. degree, and/or an equivalent combination of education, experience and professional certifications (PHR, CLM). Knowledge of Word, Outlook (calendar/e-mail) or similar software, Excel, iManage. Must stay informed of changing laws concerning employment in California, and a minimum of 3+ years of legal operations experience is required.

CERTIFICATES, LICENSES, REGISTRATIONS

Certified Legal Manager (CLMSM) certificate preferred, but not required.

Recruiters need not apply.

Benefits of a Career at Klinedinst

At Klinedinst, we believe in a fun, yet professional and friendly culture with focus on both the individual and the team. Members of the Klinedinst team have proficiency with Microsoft Office, Interwoven, and a variety of other software packages. In addition, we have a competitive salary and benefit package, including:

  • Multiple Medical and Dental Insurance Options
    • Health Savings Account with employer contribution for those who elect an eligible medical plan
  • Employer sponsored Life Insurance with a voluntary buy up option
  • Employer sponsored Long Term Disability Insurance with a voluntary buy up option
  • Medical and Dependent Care Flexible Spending Accounts (125 Cafeteria Plan)
  • 401(k) Plan
  • Vision Reimbursement Plan*
  • Employer paid parking or transportation reimbursement*
  • Employee Assistance Program (EAP)
  • Health Advocate
  • Training and career development including MCLE, membership dues for professional associations and approved seminar related expenses
  • Mobile phone reimbursement*
  • Discounts on a variety of merchandise and services including Dell Computers, Financial Services, and Verizon and AT&T wireless services
  • Employer sponsored social events
  • Pet Insurance

* Benefit levels may be capped and/or based on our internal policy and employee classification

Due to the high volume of applications, only applicants to be interviewed will be contacted. Recruiters and other third parties need not apply.

KLINEDINST PC is an Equal Employment Opportunity Employer, and we will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. KLINEDINST PC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about our E-Verify Participation and the Right to Work.